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SETTING-UP OF GRAM SACHIVALAYAS IN HARYANA

Background

The Government of Haryana enacted Haryana Panchayati Raj Act (1994) to establish three tier structure wherein Gram Panchayats were given key role in decentralized rural governance as well as in decentralized planning by assigning them all the 29 subjects listed in the 11th Schedule of the Indian Constitution.

In present context, Gram Panchayats are expected to prepare village level plans for development, an active participation in government programs and to act as a unit of self-governance. In Haryana, the Gram Panchayat has not been able to perform their functions efficiently. Reasons for this are many which include capacity building, lack of awareness, rights and responsibilities. One of the main reason has been the absence of adequate supporting staff and a proper office space for the Gram Panchayat.

Therefore, setting-up a proper Administrative Complex is of paramount importance as it would help in the institutionalization of Panchayat to ensure transparency and accountability. Development and Panchayats Department decided to setup Gram Sachivalaya at 2294 clusters in Phase-1, which will become hub of all activities at Village level to bring single window administrative unit.

Objectives for setting up Gram Sachivalaya:

  1. To bring Gram Panchayat and Village Level Functionaries of all the departments under one roof for better functioning and coordination.
  2. To bring efficiency, transparency and accountability in the working of Gram Panchayat.
  3. To facilitate devolution of functions, functionaries and funds to the Gram Panchayats.
  4. To help timely redressal of public grievances.
  5. To facilitate e-connectivity
  6. To enable the Gram Panchayat to effectively perform its monitoring functions.
  7. To strengthen the Sub-Committees of the Gram Panchayats.
  8. To ensure safe custody of the records.
  9. To strengthen the concept of the Gram Sabha.
  10. Display of public information.
  11. To implement and successful rollout of e-Panchayat MMP in the State of Haryana

In order make Gram Sachvilayas functional in real sense as e-Governance unit, following were the choices in front of Development and Panchayats Department:

It was emphasized that the Gram Sachivalaya would have enough space for housing the office of Panchayat Members and Gram Sachiv. All the activities of Gram Panchayats shall be carried-out from the Gram Sachivalaya. The Meetings of Gram Sabha also to be held in the Gram Sachivalaya. The field functionaries of other line departments such as Patwari (Revenue), ADO (Agriculture), JE (Electricity Board), JE (Public Health), and VLDA (Veterinary) etc. shall be given adequate space in the Gram Sachivalaya, so as to facilitate the inhabitants of the villages to contact them easily under one roof to take advantage of their services and redressal of day to day problems.

Further, it was decided that the Gram Sachivalaya will have a Common Service Centre (CSC) and National Optical Fiber Network (NOFN) to fulfil the objective to develop a platform that can enable Government, private and social sector organizations to align their social and commercial goals for the benefit of the rural population. Thus, the CSCs cannot be seen as mere service delivery points in rural India. The CSC is positioned as a Change Agent - that would promote rural entrepreneurship, build rural capacities and livelihoods, enable community participation and collective action for social change - through a bottom-up model with focus on the rural citizen.

In this regard, Development and Panchayats Department signed a MoU on 10th Dec 2015 with Haryana State Electronics Development Corporation Limited (HARTRON), District Information Technology Society (DITS) of 21 districts and Common Service Centre- Special Purpose Vehicle (CSC-SPV). The roles and responsibilities of the involved stakeholders is mentioned below:

#

Development & Panchayats Department

HARTRON

DITS

CSC-SPV

1

Providing list of Gram Sachivalayas

To shift the CSC in the Gram Sachivalaya as per list provided by the D&P Deptt.

To fully operationalize
CSC in Gram Sachivalaya

To monitor the CSC Scheme and its outcomes on behalf of the State Government

2

Ensuring the basic
facilities i.e. separate room for CSC at Gram Sachivalaya, electricity
and Water supply

 

  1. To provide operational support to CSC as well as department.
  2. Ensuring the basic infrastructure with the CSC like furniture, desktop etc. as prescribed in the CSC Notification.
  3. DCs to establish CSCs at Gram Sachivalaya premise only

Facilitating G2C service readiness of the CSCs

3

Assigning tasks to the
VLE on daily/weekly/
fortnightly or monthly
basis

Overall Co-ordination between D&P Deptt. and Society

Monitoring the activities of VLE

 

4

BDPO to make payments to VLE on performance basis via electronic funds transfer through DITS

Addressing and resolving problems (if any) between VLE and Gram Panchayat

  1. Grievance redressal of VLE and Gram Panchayat.
  2. Coordinate with BDPO to make payments to VLEs.
  3. Ensure the security of the department data at VLE level

 

5

Appellate Authority

Act as 2nd  appellate authority in case of any grievance/dispute arises between VLE and Gram Panchayat

Act as 1st appellate authority in case of any grievance/ dispute arises between VLE and Gram Panchayat

 

Village Level Entrepreneur (VLE) are trained in the online web-based applications of the Development and Panchayats (D&P) department and Rural Development (RD) department to make them responsible for data entry in the various applications of D&P and RD department on regular basis. So far, approximately 1785 Gram Sachivalayas have been established in the State. Out of which, 884 VLEs have shifted and operationalized the rural CSC at  Gram Sachivalaya. The detailed report is mentioned below:

District

No. of Cluster Head Gram Panchayats (CHGPs)

Target upto

31-03-2019

Gram Sachivalaya Declared

Gap in required target

Gram Sachivalaya with basic facilities

No. of VLEs shifted

Ambala

105

105

103

2

57

25

Bhiwani

123

123

103

20

57

50

Charkhi Dadri

65

65

46

19

20

27

Faridabad

41

41

27

14

13

11

Fatehabad

112

112

104

8

66

65

Gurugram

62

62

51

11

34

24

Hisar

172

172

139

33

88

72

Jhajjar

117

117

73

44

38

14

Jind

87

87

65

22

55

42

Kaithal

117

117

118

Exceed the target

103

83

Karnal

150

150

150

0

145

72

Kurukshetra

131

131

85

46

37

31

Mahendragarh

91

91

84

7

49

27

Mewat

128

128

50

78

35

18

Palwal

78

78

45

33

10

11

Panchkula

26

26

31

Exceed the target

23

18

Panipat

86

86

50

36

50

30

Rewari

108

108

83

25

44

30

Rohtak

64

64

51

13

26

33

Sirsa

142

142

142

0

137

120

Sonipat

157

157

85

72

52

13

Yamunanagar

132

132

100

32

88

68

Total

2294

2294

1785

509

1227

884